AI extraction that keeps your template intact
Turn any PDF into a filled-in Word document
Upload your Word template once. Drop in PDFs such as invoices, contracts, forms and résumés, and PDF2Template extracts the data and fills your template, keeping every font, table and margin exactly as you designed it.
- Works with scanned PDFs
- Layout never changes
- You review every value
How it works
From PDF to finished document in three steps
Set up a template once, then reuse it for every document that follows.
- 1
Upload your Word template
Use the document you already have: underscores, brackets, empty table cells or {{ placeholders }}. We find every place that needs filling and you confirm once.
- 2
Drop in your PDFs
Invoices, contracts, forms, résumés. Text-based or scanned, one file or twenty at a time. Different wording for the same thing is matched by meaning.
- 3
Review and download
Every value is linked to its place on the PDF. Check what is highlighted, fix anything, and download Word, PDF or a ZIP.
Features
Everything you need to trust the result
Built so that you stay in control of what ends up in the document.
Your layout never changes
Your original template is read-only. Only the text in the blanks is replaced, so fonts, tables, headers and margins stay exactly as designed. A layout check runs before a template goes live.
Understands different wording
Name, user, customer, applicant: the same thing under different labels is matched by meaning, not by exact text.
See where every value came from
Click a field and the matching text lights up on the PDF. Low-confidence values are flagged so you only look where it matters.
Never guesses
If something is not in the document, the field stays empty and says so. No invented totals, no made-up dates.
Tables that grow
Line items and repeating rows are filled one by one, including tables that continue over several pages.
Scanned PDFs too
Photographed and scanned documents are read as well as text-based ones. Hard-to-read values are flagged.
Batch processing
Upload up to 20 PDFs at once, review only the ones that need attention, then download everything as one ZIP.
Learns from your fixes
Corrections become examples for that template. When a label keeps meaning the same field, one click saves it as an alias.
Word and PDF output
Download an editable .docx, or a PDF with a preview and a layout check that warns you about overflowing text.
Use cases
One tool for the documents you handle every day
See how teams turn piles of PDFs into consistent Word documents.
Invoices
Turn invoice PDFs into your own Word template
Learn moreContracts
Pull key contract terms into your Word template
Learn moreRésumés
Turn résumé PDFs into your standard candidate form
Learn moreExpense reports
Fill your expense claim form from receipts and tickets
Learn moreForms & applications
Fill Word forms and applications from PDF documents
Learn morePrivacy by default
Your documents stay yours
Business documents are sensitive. PDF2Template keeps what it stores private, short-lived and under your control.
Private storage
Files are never public and are reachable only through short-lived links.
Automatic deletion
Uploaded PDFs and generated files are deleted after 30 days.
Delete any time
Remove a file or a template yourself whenever you like.
Encrypted in transit
All traffic is served over HTTPS.
Pricing
Simple, page-based pricing
You pay for the PDF pages processed. Failed documents are not charged. Access is currently by invitation; the plans below are planned pricing.
Starter
For small teams getting started
$19.90 / month
500 pages / month
- Unlimited templates
- Batch processing and ZIP download
- Word and PDF output
- Review with source highlighting
- Annual billing saves about 17%
Pro
For regular, higher-volume use
$29.90 / month
1,000 pages / month
- Unlimited templates
- Batch processing and ZIP download
- Word and PDF output
- Review with source highlighting
- Annual billing saves about 17%
Need more pages? Add-on packs of 200 pages are planned at $9, valid for 12 months.
FAQ
Questions, answered
What kinds of PDFs can I use?
Both text-based and scanned PDFs, up to 50 pages and 20 MB each, and up to 20 files per batch.
Will my template's formatting change?
No. Your original file is never modified. A private working copy gets placeholders in the blanks, and only the text is replaced when a document is generated. Before a template is ready, a trial fill is compared with the original to make sure the layout holds.
How accurate is it?
Every value is shown next to the place it was found. Values the system is unsure about are highlighted, missing values are left empty and marked, and you review everything before generating the document. It does not guess.
Which templates are supported?
Word (.docx) documents with underscore, space or bracket blanks, empty table cells, existing {{ placeholders }}, repeating table rows, headers and footers, and merged cells. Content inside text boxes is not supported yet.
What happens to my files?
Files are stored privately and accessed only through short-lived links. Uploaded PDFs and generated documents are deleted automatically after 30 days, and you can delete them yourself at any time. Documents are processed by a third-party AI model provider to extract their contents.
Which languages are supported?
Documents can be in many languages. The product interface is in English.
Can I download the results?
Yes: Word (.docx), PDF, or a ZIP of a whole batch with predictable file names.
How do I get access?
PDF2Template is currently available by invitation. If you have an account, sign in; the pricing shown on this page is planned pricing.
Stop retyping data from PDFs
Set up your template once and let PDF2Template do the repetitive part, while you stay in control of every value.